WestPo Crew Registration & Fees
Registration will open November 1. All athletes participating in winter conditioning, which begins the week after Thanksgiving, must be registered to participate. While we hope we can accept all interested and motivated students, the team size IS limited.
We strongly recommend registering by December 1 (even if the athlete is not participating in winter conditioning).
The team reserves the right to close registration (and/or conduct tryouts) if our numbers reach capacity. Conversely, we may allow athletes to join after the second payment deadline of February 1, if space still permits.
2023 – 2024 Registration for West Potomac Crew is a three step process. iCrew Membership (including dues payment and forms) and WPHS/FCPS Athlete Registration (required for all athletes ONCE every school year) must be completed to be considered a member of the team. Also, in the spring, you will be required to sign a US Rowing waiver.
We strongly recommend registering by December 1 (even if the athlete is not participating in winter conditioning).
The team reserves the right to close registration (and/or conduct tryouts) if our numbers reach capacity. Conversely, we may allow athletes to join after the second payment deadline of February 1, if space still permits.
2023 – 2024 Registration for West Potomac Crew is a three step process. iCrew Membership (including dues payment and forms) and WPHS/FCPS Athlete Registration (required for all athletes ONCE every school year) must be completed to be considered a member of the team. Also, in the spring, you will be required to sign a US Rowing waiver.
Step 1 - iCrewTO JOIN: Each rower, and at least one associated parent/guardian, should register in iCrew.
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To become a Member in iCrew:
- Becoming a member is a ONE-TIME process that will cover all the years you row with the team.
- However, please log in EACH YEAR to update any information that has changed including, but not limited, to T-SHIRT SIZE and GRADE.
- Go to: https://icrew.club/register?club=WPHSC
- Select the REGISTRATION LINK for the person that you are registering [i.e. Boys Novice (New Rower), Girls Novice (New Rower) or Novice Parent].
- Enter the Club Code for our team: 987gnp
- Complete the registration form, creating your own UserID (line 3), which is the equivalent of a username.
* Note for athletes: Please do not use a student (fcpsschools.net) email as this is a restricted domain; iCrew can’t deliver messages to these addresses. - After registering, LOG OUT [see "arrow” symbol next to our logo on the top left of the screen--*ref: image below] and repeat steps 1-4 to register other athletes or parent/guardian.
- Once everyone in the family is registered, go to “Your Home > Profile” in one of your accounts.
- Page down to create a Family Key (click the Blue Button between the fields Family Key 1 and Family Key 2). This will allow you to link all family members.
- Each person registered should receive an email confirmation from sender@icrew.club.
* Important: Please check to make sure that this email comes through vs. going to your spam/junk folder so that emails sent through the iCrew system by the team will get through to you.
FEES
To Pay Dues:
2024-25 dues are $950 and are payable in three installments, with an additional $350 fundraising requirement for the Ergathon.
To pay, go to "Your Home > Payments" in iCrew. If family members are linked, you can make payments from any family member’s account.
Payments/Due Dates
The West Po Crew 2024 - 2025 payment due dates, annual dues, minimum fundraising requirement for Ergathon, and refund policy are as follows:
Registration will open November 1. All athletes participating in winter conditioning must be registered to participate. While we hope we can accept all interested and motivated students, the team size IS limited. We strongly recommend registering by December 1 (even if the athlete is not participating in winter conditioning).
The team reserves the right to close registration (and/or conduct tryouts) if our numbers reach capacity. Conversely, we may allow athletes to join after the second payment deadline if space still permits.
In limited situations, where there is a doctor-certified medical condition that prohibits participation for the remainder of the season and a refund is requested in writing before March 22, 2025, athletes are eligible for a refund of $350, i.e. the Feb. 4th payment.
Novices Only: If requested in writing before Feb. 24, 2025, the third payment of $350 is refundable. No refund after that date. The first and second payments of $300 each are nonrefundable.
Scholarships: A limited number of scholarships are available based on financial need, commitment, and on the recommendation of the head coach.
To Pay Dues:
2024-25 dues are $950 and are payable in three installments, with an additional $350 fundraising requirement for the Ergathon.
To pay, go to "Your Home > Payments" in iCrew. If family members are linked, you can make payments from any family member’s account.
Payments/Due Dates
The West Po Crew 2024 - 2025 payment due dates, annual dues, minimum fundraising requirement for Ergathon, and refund policy are as follows:
- December 1, 2024: $300, first payment
- January 8, 2025: $300, second payment
- February 4, 2025: $350, third payment
- Fundraising Amount: $350, minimum raised through Ergathon Fundraising or pay the difference.
Registration will open November 1. All athletes participating in winter conditioning must be registered to participate. While we hope we can accept all interested and motivated students, the team size IS limited. We strongly recommend registering by December 1 (even if the athlete is not participating in winter conditioning).
The team reserves the right to close registration (and/or conduct tryouts) if our numbers reach capacity. Conversely, we may allow athletes to join after the second payment deadline if space still permits.
In limited situations, where there is a doctor-certified medical condition that prohibits participation for the remainder of the season and a refund is requested in writing before March 22, 2025, athletes are eligible for a refund of $350, i.e. the Feb. 4th payment.
Novices Only: If requested in writing before Feb. 24, 2025, the third payment of $350 is refundable. No refund after that date. The first and second payments of $300 each are nonrefundable.
Scholarships: A limited number of scholarships are available based on financial need, commitment, and on the recommendation of the head coach.
FORMS
To Sign Forms:
To Sign Forms:
- Go to "Your Home > Your Documents" in iCrew.
- Click EACH document to read and sign.
- Note that some documents have multiple copies, so athletes and parents can sign.
Step 2 - Athlete Registration (WPHS/FCPS)
- To fill out the Athlete Registration, go to https://westpotomac-ar.rschooltoday.com/
* NOTE: Specify CREW as sport of interest. - To obtain the required VHSL Pre-Participation Physical Exam form (date of exam must be after May 1, 2023) go to:
Student Athletics | Fairfax County Public Schools (fcps.edu)
- Submit completed physical form, including required parent and athlete signatures, to the Activities Office - email to westpotomachsactivities@fcps.edu or drop off. NOTE: Be sure to keep a copy!
There is a time lag of approximately one week between turning in physicals to Activities and when athletes may be cleared for activity (assuming there are no problems with the paperwork). Please complete/submit these items as soon as possible in the school year to avoid delay.
Step 3 - US Rowing Waiver
Each rower/coxswain is required to have a US Rowing membership. The team establishes these memberships and pays the required fee each year.
Athletes, however, must log on to US Rowing and complete the Membership Agreement (Waiver) to be permitted to compete in regattas.
In the spring, we will email all families when it is time to sign the waiver. NO ACTION NEEDED during your initial registration.
When we email you, you will sign the Membership Agreement ("waiver") and complete/make changes to the membership data by following these instructions:
In case you need it, our team is West Potomac Crew Boosters - Club Code is: 9TTXD (case sensitive).
Note: Some parent volunteer roles also require a US Rowing membership, which provides access to mandatory SafeSport training. There is no fee for parent volunteer memberships. We will reach out to the parent volunteers who need to create accounts and complete the training.
Athletes, however, must log on to US Rowing and complete the Membership Agreement (Waiver) to be permitted to compete in regattas.
In the spring, we will email all families when it is time to sign the waiver. NO ACTION NEEDED during your initial registration.
When we email you, you will sign the Membership Agreement ("waiver") and complete/make changes to the membership data by following these instructions:
- Sign in or create an account at this link: https://membership.usrowing.org/individual/login
Note: If you joined the team this year, your rower's account is currently connected to the Emergency Contact email address listed in iCrew. - If this is your first time logging in (or if you've forgotten your password), click Set/Reset Password.
- Please follow the instructions to sign your Membership Agreement and to complete/make any changes to the membership data. PLEASE DO NOT CHANGE THE ROWER NAME TO THE PARENT NAME!
In case you need it, our team is West Potomac Crew Boosters - Club Code is: 9TTXD (case sensitive).
Note: Some parent volunteer roles also require a US Rowing membership, which provides access to mandatory SafeSport training. There is no fee for parent volunteer memberships. We will reach out to the parent volunteers who need to create accounts and complete the training.